Microsoft Word – Tips & Tricks

 

Protect a word document with a password

1. Go to File, click on Info.

2. Under Protect Document pull down, select Encrypt with Password.

3. Type a password, then type it again to confirm it.

4. Save the file to make sure the password takes effect.

 

Remove all hyperlinks in a word document

Press CTRL + A to select the entire document and then press CTRL + SHIFT + F9.

 

Turn off automatic Hyperlinks when you type

1. On the File menu, click Options.

2. Click Proofing, and then click AutoCorrect Options.

3. Click to AutoFormat As You Type tab.

4. Under Replace as you type list, uncheck box Internet and network paths with hyperlinks, then click OK.

 

Turn off automatic Bulleted, Numbered lists when you type

1. On the File menu, click Options.

2. Click Proofing, and then click AutoCorrect Options.

3. Click to AutoFormat As You Type tab.

4. Under Apply as you type list, uncheck Automatic bulleted lists and Automatic bulleted lists boxes, then click OK.

 

Turn off change fraction (1/2) to fraction character (˝) when you type

1. On the File menu, click Options.

2. Click Proofing, and then click AutoCorrect Options.

3. Click to AutoFormat As You Type tab.

4. Under Replace as you type list, uncheck fraction (1/2) with fraction character (˝) box, then click OK.

5. Also, click to AutoFormat tab.

6. Under Replace list, uncheck fraction (1/2) with fraction character (˝) box, then click OK.

 

Auto-Update Date & Time

1. Under the Insert tab, click the Date & Time button and a pop-up window will appear.

2. Click the date format you want and then be sure to click the update automatically box in the bottom-right corner.

 

How to clear all formatting

1. Press Ctrl + A to select all texts

2. Click Home button

3. Under Styles section, select Normal format

 

How to create degree symbol

1. Press Ctrl + Shift together and hold

2. Press @

3. Release Ctrl + Shift

4. Press space bar

 

Short-Cut

Ctrl + A:  Select all contents of the page.

Ctrl + B:  Bold highlighted text.

Ctrl + C:  Copy selected text.

Ctrl + D:  Open the font preferences window.

Ctrl + E:  Aligns the line or selected text to the center of the screen.

Ctrl + F:  Open find box.

Ctrl + G:  Open the Find, Replace, and Go To window in Microsoft Word.

Ctrl + H:   Replace.

Ctrl + I:  Italic highlighted text.

Ctrl + J:  Aligns the selected text to justify the screen.een.

Ctrl + K:  Insert a hyperlink.

Ctrl + L:  Aligns the selected text to the left of the screen.

Ctrl + M:  Indent the paragraph.

Ctrl + N:  Opens new, blank document window.

Ctrl + O:  Opens the dialog box or page for selecting a file to open.

Ctrl + P:  Open the print window.

Ctrl + R:  Aligns the selected text to the right of the screen.

Ctrl + S:  Save the open document.

Ctrl + U:  Underline text.

Ctrl + V:  Paste.

Ctrl + W:  Close the currently open document.

Ctrl + Y:  Redo.

Ctrl + Z:  Undo.

Ctrl + F1:  Turn on/off toolbar ribbon.

Ctrl + F2:  Print review.

Ctrl + Spacebar:  Clear all texT format.

Shift + F3:  Convert text to lower / uppercase.

F1:  Open help.

F5:  Open the Find, Replace, and Go To window in Microsoft Word.

F7:  Spellcheck and grammar check selected text or document.

F12:  Save as.

Shift + Alt + D:  Insert the current date.

Shift + Alt + T:  Insert the current time.

Shift + F10:    Display a shortcut menu for a selected item such as a folder or file.

Ctrl + Mouse wheel:  Zooms in and out document.

 

How to Paste Without Formatting

Method #01:

Select and copy the text.

Press Ctrl + Alt + V to open the Paste Special window.

Select Unformatted Text to paste in as plain text.

Method #02:

Select and copy the text.

Right click, under Paste Options, select Keep Text Only (T).